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Info for Contributors

In addition to the general information, here is some information for speakers and contributors:

Registration and Fees
Please register via the registration page. The form will have specific questions for Contributors to the conference, too. The registration form will be online from Mid-April.

Poster Presentations
All posters will be presented during the conference fair on Wednesday, 30 August (17:00-20:00).
We have organized poster standards for the poster presentation. The maximum format that these stands can accommodate is A1 landscape/horizontal or A0 portrait/vertical.

Demonstrations / Performances
Most demonstrations will be presented during the conference fair on Wednesday, 30 August (17:00-20:00).
If you need anything that you did not specify in the submission, please contact us. If you need special technical equipment, additional time for setting things up, assisntance before or during the performance or anything else, please let us know by 1 August 2017.

Presentations of Papers and 5-Minutes-of-Experience Talks
The computers at Utrecht University run on Windows 7 and have the MS Office Suite 2010 installed. You can either bring your presentation on a USB-Stick or connect your laptop to the beamer. If you use a Mac, please do not forget the adapter to the VGA-cable! The computers also have sound.
If you need other equipment for your presentation, please let us know by 1 August 2017.

Abstracts
We will contact you soon to ask you about the definite version of the abstract. This abstract will be published on the conference website and the book of abstract. It would be great if you could provide us with an illustration!

Biographical Information and contact details
We will contact you soon to ask you about the definite version of the short bio. This biographical information will be published on the conference website and the book of abstract if you agree. Please mark this in the registration form

Publication of Conference Proceedings
We are planning to publish a selection of the conference contributions in an edited volume. We will inform you about this at the conference.

(Partial) Compensation of Travel Costs
Participants who were granted (partial) compensation of travel costs need to keep all receipts. We cannot offer advance payments but only reimburse travel costs. In order to get your expenses reimbursed, you should complete and submit an expense claims form. The form must be accompanied by an original receipt or a digital scan thereof.
Please note: When attaching a scan, the claimant must retain the original for a period of one year.
The form is intended for individuals with a foreign bank account; if you wish your expenses to be transferred to a Dutch bank account, please let us know. The compensation form will be available here from 20 August.
Address and E-Mail for the compensation form can be found in the form.